RZ Immigration Practice LTD is dedicated to safeguarding your privacy and protecting your personal data.
This privacy policy outlines how RZ Immigration Practice LTD (“we,” “us,” or “our”) collects, uses, and processes your personal information when you interact with our website, contact us, or engage our immigration law services. It applies to all personal data we collect through our website, communications, or any other means.
We take your privacy seriously. If we request or collect any identifiable information while you use our website, rest assured it will only be used as described in this policy.
If you become a client, additional confidentiality terms will apply as outlined in our Terms of Business and engagement letter. Job applicants should refer to our Candidate Privacy Policy, while workers or business partners should review our Fair Processing Notice for Workers.
RZ Immigration Practice LTD is the legal “data controller” for personal data processed under this policy. We are registered with the Information Commissioner’s Office (ICO). Our Data Protection Officer is Sarfraz.
We may update this policy occasionally, so please check back to stay informed.
What is Personal Information?
Personal information includes any details that identify you, such as your name, contact information, or immigration history. It may also cover website usage data if linked to your identity.
How Do We Collect Your Personal Information?
We gather information in several ways:
- Automatically, when you visit our website.
- When you contact us via our website form, email, or phone.
- During client onboarding and while providing legal services.
What Personal Information Do We Collect?
The data we collect depends on your interaction with us:
Website Visitors:
- General page-view statistics and country of origin (no individual identification).
Enquiries (via website, email, or phone):
- Name, job title, contact details.
- Demographic information (e.g., postcode).
- Employment details and immigration-related queries.
- Any additional details you provide in your enquiry.
Clients (additional details):
- Identification and background checks (for compliance).
- Meeting preferences (e.g., dietary or travel needs).
- Financial details for casework or payments.
- Case-related personal data, including special category information (e.g., ethnicity, health, religion) if relevant to your legal matter.
Special Category Data:
This sensitive information is handled with extra care. If collected for legal purposes or diversity monitoring, it is anonymized where possible.
We may also process personal data about third parties (e.g., family members) if necessary for your case, in compliance with legal obligations.
Why Do We Process Your Personal Information?
We process your data based on:
- Contractual necessity (to provide legal services).
- Legal and regulatory obligations (e.g., anti-money laundering checks).
- Legitimate business interests (e.g., improving services).
- Defending legal claims.
How Do We Use Your Information?
- To enhance our services and website.
- To respond to enquiries and provide legal assistance.
- For client management and compliance.
- For internal record-keeping and legal/regulatory obligations.
- To send updates on immigration law (opt-out available).
- For occasional market research or references (with consent).
Cookies
Our website uses cookies to improve user experience. Google Analytics helps us analysis traffic, but no personally identifiable data is stored. You can disable cookies in your browser settings, though this may limit website functionality.
External Links
Our website may link to third-party sites. We are not responsible for their privacy practices, so review their policies before sharing personal data.
Sharing Your Personal Information
We may disclose your data to:
- Courts, the Home Office, or experts (with your consent or legal requirement).
- Regulators, law enforcement, or government bodies (if legally obligated).
- Trusted service providers (e.g., IT, accountants) under strict confidentiality agreements.
We never sell or lease your data for marketing.
Data Security
We implement robust IT and physical safeguards. Some providers (e.g., OneDrive, Clio) store data outside the UK/EEA, but we ensure they meet strict security standards.
While we take precautions, transmitting data online carries inherent risks.
Data Retention
We retain personal data only as long as necessary, based on legal, regulatory, and business needs. Our Data Retention Policy outlines specific timelines.
How You Can Help Protect Your Data
- Use password-protected, encrypted devices for emails.
- Install antivirus software and keep it updated.
- Keep login details confidential.
- Beware of phishing scams (fraudulent requests for personal/financial data).
Your Rights Under GDPR
You have the right to:
- Request access to your personal data.
- Correct inaccurate information.
- Request deletion (subject to legal obligations).
- Restrict processing or transfer data to another provider.
- Withdraw consent (may affect service delivery).
To exercise these rights, email hr@rzimmigration.co.uk or write to us. We respond within 14 days (or explain any delays).
You may also complain to the ICO via www.gov.uk/data-protection/make-a-complaint.
Keeping Your Information Updated
Notify us of changes at hr@rzimmigration.co.uk.
Contact Us
For privacy-related queries, email hr@rzimmigration.co.uk.
